Check how the National e-Invoicing System (KSeF) will change invoicing.

What is KSeF?

KSeF (National e-Invoicing System) is a central, government-operated IT platform used in Poland for issuing, receiving, and storing invoices in a structured electronic format. The system is managed by the Polish Ministry of Finance and will become mandatory for Polish VAT taxpayers starting in 2026. Instead of exchanging invoices directly between companies (for example by email or in paper form), invoices are transmitted through this central platform. As a result, all companies operating under Polish VAT regulations will eventually be required to receive invoices via KSeF.

How will KSeF affect invoicing at Albeco?

The introduction of KSeF does not change the purchasing process at Albeco nor does it affect the way invoices are delivered. The only change concerns timing of invoice delivery.

Sales invoices issued by Albeco will be submitted directly from our accounting system to KSeF. As a result:

• invoices will not be sent by email immediately,
• instead of an invoice, customers will receive an order confirmation as proof that the order has been received and is being processed,
• the official invoice will be sent out in the evening or nighttime hours.

Important information about invoice timing:

At Albeco, invoices will be submitted to KSeF in batch mode, once per day in the evening, and not immediately at the moment an order is completed. This means that the invoice for a completed order may reach the customer a few hours after goods have been shipped. This approach is fully compliant with Polish regulations and does not affect the validity of the invoice or the payment due date.

Important: At the customer’s request, we can immediately provide a copy of the invoice by email.